JOB ASSIGNMENTS & DESCRIPTIOns

Shall act as a facilitator at all meetings of the membership and of the Board, appoint Special Committees as required, keep licensing status current, shall be an unofficial member of all committees and shall act as liaison between the corporation and the Director.

Shall act as a facilitator in the absence of the President..The Vice President shall also keep track of membership participation across parent/legal guardian jobs and extra committees to ensure balanced involvement and contributions. The Vice President shall also initiate any necessary termination proceedings. Additionally, the Vice President will coordinate and hold Job Day. The Vice President shall maintain the earthquake disaster supplies and notebook.

Shall keep minutes of all Meetings, shall handle all correspondence, maintain a record of attendance of the meetings, check phone messages, and keep class rosters up to date.The secretary will also manage the PALS website.

Shall receive all funds, pay out all necessary expenditures, complete all necessary tax forms, submit monthly financial reports, recommend any tuition increases to the board, collect all fines, and pick-up mail at the Post Office and church.

Works with Director to brainstorm projects for the classes

Meets with Director bi-monthly for lesson planning

Distributes jobs for your committee bi-monthly (cutting, tracing, making copies, making playdough, etc.) 

Decorates classroom tables for Thanksgiving Feast and Mother’s day Tea and helps children complete special projects for these days.

Shops for all project materials (uses personal money to make purchases, will be reimbursed)

Works with Director to brainstorm projects for the classes

Meets with Director bi-monthly for lesson planning

Distributes jobs for your committee bi-monthly (cutting, tracing, making copies, making playdough, etc.) 

Decorates classroom tables for Thanksgiving Feast and Mother’s day Tea and helps children complete special projects for these days.

Shops for all project materials (uses personal money to make purchases, will be reimbursed

*AC Coordinators will alternate monthly. 

Responsible for planning and scheduling all fundraising programs for the school year, including the Holiday Program and Spring Fest raffle baskets, trunk or treat, and any other voluntary fundraisers.

Sends out all donation requests and thank you letters for donations

Cash handling and accounting, to be turned in to Treasurer

Brainstorm and execute creating 10 raffle baskets for each mandatory fundraiser

Heads up the fundraising committee and divides up responsibilities.

Secure grants and corporate sponsorships to support our non-profit

Plan Parents Night Out (PNO) outings for each month (none in December since we have cookie exchange).

Host Secret Pals during the school year.

Provide sympathy or congratulation cards when needed for Pals families.

Organize a cookie exchange party in December.  

Acts as a liaison between parents and the Executive Board/Director. 

Is an ambassador for their class and must be available for questions and concerns throughout the year. 

Be accessible at school for the first few days of school to help new families become acclimated to classroom procedures. 

Must thoroughly know the schools by-laws and insure they are being kept, especially regarding the election process.

Facilitates and runs the election process with the Senior Class Representative

Acts as Point of Contact for any field trip that the Field Trip Coordinator is not able to attend

Coordinates playdates over the summer prior to start of school

Important to be in attendance at all General Meetings as a majority of your job is done at these meetings

Acts as a liaison between parents and the Executive Board/Director. 

Is an ambassador for their class and must be available for questions and concerns throughout the year. 

Be accessible at school for the first few days of school to help new families become acclimated to classroom procedures. 

Must thoroughly know the schools by-laws and insure they are being kept, especially regarding the election process.

Facilitates and runs the election process with the Junior Class Representative

Acts as Point of Contact for any field trip that the Field Trip Coordinator is not able to attend

Coordinates playdates over the summer prior to start of school

Important to be in attendance at all General Meetings as a majority of your job is done at these meetings

Coordinates Senior Class Gift

Maintain the active membership and wait list

Plan two Open Houses 

Respond to all inquiry emails and phone calls within 48 hours of receiving

Register new families

Distribute and Collect registration packets

Take, place, and distribute t-shirt orders

Make files for new students and place in filing cabinet

Complete an immunization report card for each student (September)

Responsible for having all health reports organized and up to date. 

Reports new members to the Executive Board and all Board members

Market PALS on social media to increase interest to ensure full enrollment each year

Delegate tasks to the membership assistant throughout the year

Meets monthly with the Director to plan wall décor around monthly teaching themes.

Responsible for organizing the committee for the monthly seasonal decorations on all PALS classroom walls.

Meets with committee monthly to delegate responsibilities for monthly decor

Assigns prep work to committee prior to decorating date

Purchases supplies for decorating classroom walls as needed

Creates name tags for the attendance wall each month

Responsible for creating a photo backdrop for Thanksgiving Feast and Mother’s Day Tea.

After the last day of school, the coordinator along with the room environment committee will remove all wall decor from classrooms.

Responsible for scheduling all parents for working days

Make sure each child has a birthday child of the day near their birthday

Make sure ratios for working days for each class is fair and evenly divided

Keeping track of Child of the Day ratios

Keep track of special day working ratios

Social Media Manager will moderate all social media platforms and communications (including: Facebook Business Page, Facebook PALS Groups, Instagram).

Will collaborate with: Fundraising on advertising for social media; Membership Assistant for photo releases; Historians for social media photos.

Responsible for coordinating and maintaining posts on all public social media platforms. 

Responsible for organizing posts in regards to fundraising on social media platforms.

Responsible for checking Photo Release forms list prior to posting.

Responsible for ensuring best practices are being followed including removing or blurring faces and names for all participants in photos/videos.

Responsible for scheduling, creating a list and maintaining blog posts on Pals website. 

Contacting all families for monthly cleaning prior to scheduled cleaning day with room assignment. 

Oversees the monthly pick up of items that need to be cleaned on a Friday after school

Opening the school one Saturday morning each month for parents to clean

Responsible for washing and returning classroom laundry once a week.

Responsible for stocking of cleaning supplies, 

Collecting, maintaining and constructing any and all classroom equipment.

Responsible for stocking the general meeting box with supplies

Purchasing of all kitchen supplies needed throughout the year.

May be asked to open school for repairmen

Oversee and coordinate any school improvement projects

Checks expiration dates on food items kept at pals each month.

Coordinate and schedule (months in advance) for all field trips for both classes as recommended by the Director. 

Give necessary information to all PALS families at general meetings and through email.

Post sign-up sheets 

Be liaison between the field trip location and the Executive Board and Director. If not able to attend the field trip then the Class Representative will be the point of contact.

Cash handling and accounting to be turned in to the Treasurer. 

Organizes the classroom photos on a monthly basis, keeping track of how many photos each PAL has through Google Photo

Maintains Shutterfly site. 

Sets up and runs respective school photos at the beginning of the year

Takes and distributes photos from special events throughout the year

Takes class directory photos on the first day of school

Creates the Love Notes book.

Organizes the classroom photos on a monthly basis, keeping track of how many photos each PAL has through Google Photo.  

Maintains Shutterfly templates for each senior pal. 

Creates flash drives for the seniors at graduation

Creates Graduation Slideshow folders

Sets up and runs respective school photos at the beginning of the year 

Takes and distributes photos from special events throughout the year

Takes class directory photos on the first day of school

Creates the Love Notes book.

Responsible for the care and storage of all books (9 large Rubbermaid bins)

Monthly Scholastic book order: distributing catalogs and announcing due dates for orders.

Sending out reminder emails

Switching out themed books in the classroom monthly.

Coordinating and running a Book Fair in the spring.

Responsible for planning and scheduling an educational speaker at monthly meetings with the Director.  

Schedule and contact general meeting helpers prior to meeting to coordinate what they can do or bring to the meeting. 

Responsible for booking the library meeting room in advance.

Responsible for storage and care of large rubbermaid tub and collapsible wagon used to store/move general meeting supplies

Creates name plates for each family to display at General Meetings. Collects and stores name plates between meetings and sends home at the last meeting as a keepsake

Arrives early for general meetings to set up.

Greets and introduces the speaker at general meetings 

Plan Dad’s Day with the help of your Special Committee.

Picks a theme

Plans decor, crafts, activities, photo op, and food based on theme

Creates invitation

Attend and oversee set-up, event, and clean-up

Works closely with the Director in organizing the committee for PALS Senior graduation.  

Picking a theme for Graduation

Ordering and purchasing diplomas, programs, caps, tassels, and gifts for each child

Creating programs, seating charts, and t-shirt pillows

Organizing, making, and purchasing decor for stage and reception room.

Booking sound technician

Organizing and purchasing refreshments for the reception

Organizes the Holiday committee

Attendance at the fall Board meetings is suggested.

Picks a theme for the Holiday Program

Ordering and purchasing all gifts for students

Making or purchasing all decor for stage and reception

Creating programs, invitations, and seating charts

Booking sound technician and Santa 

Organizing and purchasing refreshments for reception

TBD

Responsible for all Arts & Crafts preparation (cutting, making playdough, sorting, etc.) 

Receives weekly projects to be completed and turned in at PALS by due date

Helps Fundraising Coordinator organize fundraising events throughout the year

Responsible for collecting donations and sending thank you letters

Creating raffle baskets

Selling raffle tickets at events

Cash handling and accounting, to be turned in to coordinator

Helps Membership Coordinator with tasks throughout the year

Helps collect, organize, and review registration packets

Helps take, place, and distribute t-shirt orders

Helps market PALS on social media 

Room Environment Assistants – 

Meet monthly with Coordinator to plan walls and receive any assignments

Meet monthly as set by the R/E Coordinator to decorate the classroom. 

Can require preparation out of the classroom prior to the designated decorating day 

Committee helps Coordinator remove wall decor after the last day of school