JOB ASSIGNMENTS & DESCRIPTIOns

Executive Board

Director  Andrea Borrell

President Karley Obremski

Vice President Elizabeth Follosco

Secretary Valerie Thompson

Treasurer Bree Valdez

board

Arts & Crafts Coordinator 1  Katie Combs

Arts & Crafts Coordinator 2  Erin Brzezinski

Hospitality  TBD

Junior Class Representative Helaina O'Toole

Senior Class Representative Courtney Vincent

Fundraising Coordinator  Jaimie Bonneville

Membership Coordinator  Jennifer Brewer

Room Environment Coordinator  Mafe Nadal

Scheduling Coordinator  Jocelyn Forgerson

Social Media Manager  Linda Covarrubias

non-Board

Documents Coordinator  Jennifer Brewer

Field Trip Coordinator  Jordan S

Junior Historian  Amanda Humes

Senior Historian  Maria Sauceda               

Library Coordinator  Kate Ballard-Rosa

Cleaning Day and Maintenance  Vanessa Santos

Parent Education Coordinator  Anna Leone

committees

Dad's Day Coordinator  Valerie Thompson

Graduation Coordinator  Whitney Graham

Holiday Program Coordinator  Kenia Velazquez

Spring Event Coordinator  Jenn LaVista

assistants

Arts & Crafts Assistants

Lindse Empting (Junior)

Brenda Gutierrez-Zavala                     

Fundraising Assistants 

Alexandra Zapp (Junior)

Brooke Danesh (Junior)

Dianne Cooley (Senior)                      

Room Environment Assistants           

Rachel Mifflin (Senior)

Tyme Morris (Senior)

job descriptions

EXECUTIVE BOARD

  • President

    Shall act as a facilitator at all meetings of the membership and of the Board, appoint Special Committees as required, keep licensing status current, shall be an unofficial member of all committees and shall act as liaison between the corporation and the Director.

  • Vice President

    Shall act as a facilitator in the absence of the President..The Vice President shall also keep track of membership participation across parent/legal guardian jobs and extra committees to ensure balanced involvement and contributions. The Vice President shall also initiate any necessary termination proceedings. Additionally, the Vice President will coordinate and hold Job Day. The Vice President shall maintain the earthquake disaster supplies and notebook.

  • Secretary

    Shall keep minutes of all Meetings, shall handle all correspondence, maintain a record of attendance of the meetings, check phone messages, and keep class rosters up to date.The secretary will also manage the PALS website.

  • Treasurer

    Shall receive all funds, pay out all necessary expenditures, complete all necessary tax forms, submit monthly financial reports, recommend any tuition increases to the board, collect all fines, and pick-up mail at the Post Office and church.


BOARD

*All Board Members are required to attend bi-monthly meetings. These are mandatory with fines for missed meetings. Each Board member gets 1 miss excused with no fine per year.

  • Arts and Crafts Coordinator 1

    Works with Director to brainstorm projects for the classes


    Meets with Director bi-monthly for lesson planning


    Distributes jobs for your committee bi-monthly (cutting, tracing, making copies, making playdough, etc.) 


    Decorates classroom tables for Thanksgiving Feast and Mother’s day Tea and helps children complete special projects for these days.


    Shops for all project materials (uses personal money to make purchases, will be reimbursed)

  • Arts and Crafts Coordinator 2

    Works with Director to brainstorm projects for the classes


    Meets with Director bi-monthly for lesson planning


    Distributes jobs for your committee bi-monthly (cutting, tracing, making copies, making playdough, etc.) 


    Decorates classroom tables for Thanksgiving Feast and Mother’s day Tea and helps children complete special projects for these days.


    Shops for all project materials (uses personal money to make purchases, will be reimbursed


    *AC Coordinators will alternate monthly. 

  • Fundraising Coordinator

    Responsible for planning and scheduling all fundraising programs for the school year, including the Holiday Program and Spring Fest raffle baskets, trunk or treat, and any other voluntary fundraisers.


    Sends out all donation requests and thank you letters for donations


    Cash handling and accounting, to be turned in to Treasurer


    Brainstorm and execute creating 10 raffle baskets for each mandatory fundraiser


    Heads up the fundraising committee and divides up responsibilities.


    Secure grants and corporate sponsorships to support our non-profit

  • Hospitality Coordinator

    Plan Parents Night Out (PNO) outings for each month (none in December since we have cookie exchange).


    Host Secret Pals during the school year.


    Provide sympathy or congratulation cards when needed for Pals families.


    Organize a cookie exchange party in December.  


  • Junior Class Representative

    Acts as a liaison between parents and the Executive Board/Director. 


    Is an ambassador for their class and must be available for questions and concerns throughout the year. 


    Be accessible at school for the first few days of school to help new families become acclimated to classroom procedures. 


    Must thoroughly know the schools by-laws and insure they are being kept, especially regarding the election process.


    Facilitates and runs the election process with the Senior Class Representative


    Acts as Point of Contact for any field trip that the Field Trip Coordinator is not able to attend


    Coordinates playdates over the summer prior to start of school


    Important to be in attendance at all General Meetings as a majority of your job is done at these meetings

  • Senior Class Representative

    Acts as a liaison between parents and the Executive Board/Director. 


    Is an ambassador for their class and must be available for questions and concerns throughout the year. 


    Be accessible at school for the first few days of school to help new families become acclimated to classroom procedures. 


    Must thoroughly know the schools by-laws and insure they are being kept, especially regarding the election process.


    Facilitates and runs the election process with the Junior Class Representative


    Acts as Point of Contact for any field trip that the Field Trip Coordinator is not able to attend


    Coordinates playdates over the summer prior to start of school


    Important to be in attendance at all General Meetings as a majority of your job is done at these meetings


    Coordinates Senior Class Gift

  • Membership Coordinator

    Maintain the active membership and wait list


    Plan two Open Houses 


    Respond to all inquiry emails and phone calls within 48 hours of receiving


    Register new families


    Distribute and Collect registration packets


    Take, place, and distribute t-shirt orders


    Make files for new students and place in filing cabinet


    Complete an immunization report card for each student (September)


    Responsible for having all health reports organized and up to date. 


    Reports new members to the Executive Board and all Board members


    Market PALS on social media to increase interest to ensure full enrollment each year


    Delegate tasks to the membership assistant throughout the year

  • Room Environment Coordinator

    Meets monthly with the Director to plan wall décor around monthly teaching themes.


    Responsible for organizing the committee for the monthly seasonal decorations on all PALS classroom walls.


    Meets with committee monthly to delegate responsibilities for monthly decor


    Assigns prep work to committee prior to decorating date


    Purchases supplies for decorating classroom walls as needed


    Creates name tags for the attendance wall each month


    Responsible for creating a photo backdrop for Thanksgiving Feast and Mother’s Day Tea.


    After the last day of school, the coordinator along with the room environment committee will remove all wall decor from classrooms.

  • Scheduling Coordinator

    Responsible for scheduling all parents for working days


    Make sure each child has a birthday child of the day near their birthday


    Make sure ratios for working days for each class is fair and evenly divided


    Keeping track of Child of the Day ratios


    Keep track of special day working ratios

  • Social Media Coordinator

    Social Media Manager will moderate all social media platforms and communications (including: Facebook Business Page, Facebook PALS Groups, Instagram).


    Will collaborate with: Fundraising on advertising for social media; Membership Assistant for photo releases; Historians for social media photos.


    Responsible for coordinating and maintaining posts on all public social media platforms. 


    Responsible for organizing posts in regards to fundraising on social media platforms.


    Responsible for checking Photo Release forms list prior to posting.


    Responsible for ensuring best practices are being followed including removing or blurring faces and names for all participants in photos/videos.


    Responsible for scheduling, creating a list and maintaining blog posts on Pals website. 



NON-BOARD

  • Cleaning Day and Maintenance Coordinator

    Contacting all families for monthly cleaning prior to scheduled cleaning day with room assignment. 


    Oversees the monthly pick up of items that need to be cleaned on a Friday after school


    Opening the school one Saturday morning each month for parents to clean


    Responsible for washing and returning classroom laundry once a week.


    Responsible for stocking of cleaning supplies, 


    Collecting, maintaining and constructing any and all classroom equipment.


    Responsible for stocking the general meeting box with supplies


    Purchasing of all kitchen supplies needed throughout the year.


    May be asked to open school for repairmen


    Oversee and coordinate any school improvement projects


    Checks expiration dates on food items kept at pals each month.

  • Document Coordinator

    Helps Membership Coordinator with tasks throughout the year


    Helps collect, organize, and review registration packets


    Helps take, place, and distribute t-shirt orders


    Helps market PALS on social media 


  • Field Trip Coordinator

    Coordinate and schedule (months in advance) for all field trips for both classes as recommended by the Director. 


    Give necessary information to all PALS families at general meetings and through email.


    Post sign-up sheets 


    Be liaison between the field trip location and the Executive Board and Director. If not able to attend the field trip then the Class Representative will be the point of contact.


    Cash handling and accounting to be turned in to the Treasurer. 

  • Historian (Junior)

    Organizes the classroom photos on a monthly basis, keeping track of how many photos each PAL has through Google Photo


    Maintains Shutterfly site. 


    Sets up and runs respective school photos at the beginning of the year


    Takes and distributes photos from special events throughout the year


    Takes class directory photos on the first day of school


    Creates the Love Notes book.

  • Historian (Senior)

    Organizes the classroom photos on a monthly basis, keeping track of how many photos each PAL has through Google Photo.  


    Maintains Shutterfly templates for each senior pal. 


    Creates flash drives for the seniors at graduation


    Creates Graduation Slideshow folders


    Sets up and runs respective school photos at the beginning of the year 


    Takes and distributes photos from special events throughout the year


    Takes class directory photos on the first day of school


    Creates the Love Notes book.

  • Library Coordinator

    Responsible for the care and storage of all books (9 large Rubbermaid bins)


    Monthly Scholastic book order: distributing catalogs and announcing due dates for orders.


    Sending out reminder emails


    Switching out themed books in the classroom monthly.


    Coordinating and running a Book Fair in the spring.

  • Parent Education Coordinator

    Responsible for planning and scheduling an educational speaker at monthly meetings with the Director.  


    Schedule and contact general meeting helpers prior to meeting to coordinate what they can do or bring to the meeting. 


    Responsible for booking the library meeting room in advance.


    Responsible for storage and care of large rubbermaid tub and collapsible wagon used to store/move general meeting supplies


    Creates name plates for each family to display at General Meetings. Collects and stores name plates between meetings and sends home at the last meeting as a keepsake


    Arrives early for general meetings to set up.


    Greets and introduces the speaker at general meetings 


COMMITTEES

  • Dad’s Day Coordinator

    Plan Dad’s Day with the help of your Special Committee.


    Picks a theme


    Plans decor, crafts, activities, photo op, and food based on theme


    Creates invitation


    Attend and oversee set-up, event, and clean-up

  • Graduation Coordinator (Junior only)

    Works closely with the Director in organizing the committee for PALS Senior graduation.  


    Picking a theme for Graduation


    Ordering and purchasing diplomas, programs, caps, tassels, and gifts for each child


    Creating programs, seating charts, and t-shirt pillows


    Organizing, making, and purchasing decor for stage and reception room.


    Booking sound technician


    Organizing and purchasing refreshments for the reception

  • Holiday Program Coordinator

    Organizes the Holiday committee


    Attendance at the fall Board meetings is suggested.


    Picks a theme for the Holiday Program


    Ordering and purchasing all gifts for students


    Making or purchasing all decor for stage and reception


    Creating programs, invitations, and seating charts


    Booking sound technician and Santa 


    Organizing and purchasing refreshments for reception

  • Spring Event Coordinator

    ·        Organizes the Spring Event committee

    ·        Plans food, games, activities, and entertainment

    ·        Creates event working schedule

    ·        Budgets for all supplies

    ·        Creates flier

    ·        Attend and oversee set-up, event, and clean-up

    ·        Works closely with President



ASSISTANTS

  • Arts & Crafts Assistants

    Responsible for all Arts & Crafts preparation (cutting, making playdough, sorting, etc.) 


    Receives weekly projects to be completed and turned in at PALS by due date

  • Fundraising Assistants

    Helps Fundraising Coordinator organize fundraising events throughout the year


    Responsible for collecting donations and sending thank you letters


    Creating raffle baskets


    Selling raffle tickets at events


    Cash handling and accounting, to be turned in to coordinator