JOB ASSIGNMENTS & DESCRIPTIOns
Executive Board
Director Andrea Borrell
President Karley Obremski
Vice President Elizabeth Follosco
Secretary Valerie Thompson
Treasurer Bree Valdez
board
Arts & Crafts Coordinator 1 Katie Combs
Arts & Crafts Coordinator 2 Erin Brzezinski
Hospitality TBD
Junior Class Representative Helaina O'Toole
Senior Class Representative Courtney Vincent
Fundraising Coordinator Jaimie Bonneville
Membership Coordinator Jennifer Brewer
Room Environment Coordinator Mafe Nadal
Scheduling Coordinator Jocelyn Forgerson
Social Media Manager Linda Covarrubias
non-Board
Documents Coordinator Jennifer Brewer
Field Trip Coordinator Jordan S
Junior Historian Amanda Humes
Senior Historian Maria Sauceda
Library Coordinator Kate Ballard-Rosa
Cleaning Day and Maintenance Vanessa Santos
Parent Education Coordinator Anna Leone
committees
Dad's Day Coordinator Valerie Thompson
Graduation Coordinator Whitney Graham
Holiday Program Coordinator Kenia Velazquez
Spring Event Coordinator Jenn LaVista
assistants
Arts & Crafts Assistants
Lindse Empting (Junior)
Brenda Gutierrez-Zavala
Fundraising Assistants
Alexandra Zapp (Junior)
Brooke Danesh (Junior)
Dianne Cooley (Senior)
Room Environment Assistants
Rachel Mifflin (Senior)
Tyme Morris (Senior)
job descriptions
EXECUTIVE BOARD
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President
Shall act as a facilitator at all meetings of the membership and of the Board, appoint Special Committees as required, keep licensing status current, shall be an unofficial member of all committees and shall act as liaison between the corporation and the Director.
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Vice President
Shall act as a facilitator in the absence of the President..The Vice President shall also keep track of membership participation across parent/legal guardian jobs and extra committees to ensure balanced involvement and contributions. The Vice President shall also initiate any necessary termination proceedings. Additionally, the Vice President will coordinate and hold Job Day. The Vice President shall maintain the earthquake disaster supplies and notebook.
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Secretary
Shall keep minutes of all Meetings, shall handle all correspondence, maintain a record of attendance of the meetings, check phone messages, and keep class rosters up to date.The secretary will also manage the PALS website.
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Treasurer
Shall receive all funds, pay out all necessary expenditures, complete all necessary tax forms, submit monthly financial reports, recommend any tuition increases to the board, collect all fines, and pick-up mail at the Post Office and church.
BOARD
*All Board Members are required to attend bi-monthly meetings. These are mandatory with fines for missed meetings. Each Board member gets 1 miss excused with no fine per year.
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Arts and Crafts Coordinator 1
Works with Director to brainstorm projects for the classes
Meets with Director bi-monthly for lesson planning
Distributes jobs for your committee bi-monthly (cutting, tracing, making copies, making playdough, etc.)
Decorates classroom tables for Thanksgiving Feast and Mother’s day Tea and helps children complete special projects for these days.
Shops for all project materials (uses personal money to make purchases, will be reimbursed)
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Arts and Crafts Coordinator 2
Works with Director to brainstorm projects for the classes
Meets with Director bi-monthly for lesson planning
Distributes jobs for your committee bi-monthly (cutting, tracing, making copies, making playdough, etc.)
Decorates classroom tables for Thanksgiving Feast and Mother’s day Tea and helps children complete special projects for these days.
Shops for all project materials (uses personal money to make purchases, will be reimbursed
*AC Coordinators will alternate monthly.
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Fundraising Coordinator
Responsible for planning and scheduling all fundraising programs for the school year, including the Holiday Program and Spring Fest raffle baskets, trunk or treat, and any other voluntary fundraisers.
Sends out all donation requests and thank you letters for donations
Cash handling and accounting, to be turned in to Treasurer
Brainstorm and execute creating 10 raffle baskets for each mandatory fundraiser
Heads up the fundraising committee and divides up responsibilities.
Secure grants and corporate sponsorships to support our non-profit
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Hospitality Coordinator
Plan Parents Night Out (PNO) outings for each month (none in December since we have cookie exchange).
Host Secret Pals during the school year.
Provide sympathy or congratulation cards when needed for Pals families.
Organize a cookie exchange party in December.
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Junior Class Representative
Acts as a liaison between parents and the Executive Board/Director.
Is an ambassador for their class and must be available for questions and concerns throughout the year.
Be accessible at school for the first few days of school to help new families become acclimated to classroom procedures.
Must thoroughly know the schools by-laws and insure they are being kept, especially regarding the election process.
Facilitates and runs the election process with the Senior Class Representative
Acts as Point of Contact for any field trip that the Field Trip Coordinator is not able to attend
Coordinates playdates over the summer prior to start of school
Important to be in attendance at all General Meetings as a majority of your job is done at these meetings
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Senior Class Representative
Acts as a liaison between parents and the Executive Board/Director.
Is an ambassador for their class and must be available for questions and concerns throughout the year.
Be accessible at school for the first few days of school to help new families become acclimated to classroom procedures.
Must thoroughly know the schools by-laws and insure they are being kept, especially regarding the election process.
Facilitates and runs the election process with the Junior Class Representative
Acts as Point of Contact for any field trip that the Field Trip Coordinator is not able to attend
Coordinates playdates over the summer prior to start of school
Important to be in attendance at all General Meetings as a majority of your job is done at these meetings
Coordinates Senior Class Gift
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Membership Coordinator
Maintain the active membership and wait list
Plan two Open Houses
Respond to all inquiry emails and phone calls within 48 hours of receiving
Register new families
Distribute and Collect registration packets
Take, place, and distribute t-shirt orders
Make files for new students and place in filing cabinet
Complete an immunization report card for each student (September)
Responsible for having all health reports organized and up to date.
Reports new members to the Executive Board and all Board members
Market PALS on social media to increase interest to ensure full enrollment each year
Delegate tasks to the membership assistant throughout the year
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Room Environment Coordinator
Meets monthly with the Director to plan wall décor around monthly teaching themes.
Responsible for organizing the committee for the monthly seasonal decorations on all PALS classroom walls.
Meets with committee monthly to delegate responsibilities for monthly decor
Assigns prep work to committee prior to decorating date
Purchases supplies for decorating classroom walls as needed
Creates name tags for the attendance wall each month
Responsible for creating a photo backdrop for Thanksgiving Feast and Mother’s Day Tea.
After the last day of school, the coordinator along with the room environment committee will remove all wall decor from classrooms.
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Scheduling Coordinator
Responsible for scheduling all parents for working days
Make sure each child has a birthday child of the day near their birthday
Make sure ratios for working days for each class is fair and evenly divided
Keeping track of Child of the Day ratios
Keep track of special day working ratios
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Social Media Coordinator
Social Media Manager will moderate all social media platforms and communications (including: Facebook Business Page, Facebook PALS Groups, Instagram).
Will collaborate with: Fundraising on advertising for social media; Membership Assistant for photo releases; Historians for social media photos.
Responsible for coordinating and maintaining posts on all public social media platforms.
Responsible for organizing posts in regards to fundraising on social media platforms.
Responsible for checking Photo Release forms list prior to posting.
Responsible for ensuring best practices are being followed including removing or blurring faces and names for all participants in photos/videos.
Responsible for scheduling, creating a list and maintaining blog posts on Pals website.
NON-BOARD
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Cleaning Day and Maintenance Coordinator
Contacting all families for monthly cleaning prior to scheduled cleaning day with room assignment.
Oversees the monthly pick up of items that need to be cleaned on a Friday after school
Opening the school one Saturday morning each month for parents to clean
Responsible for washing and returning classroom laundry once a week.
Responsible for stocking of cleaning supplies,
Collecting, maintaining and constructing any and all classroom equipment.
Responsible for stocking the general meeting box with supplies
Purchasing of all kitchen supplies needed throughout the year.
May be asked to open school for repairmen
Oversee and coordinate any school improvement projects
Checks expiration dates on food items kept at pals each month.
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Document Coordinator
Helps Membership Coordinator with tasks throughout the year
Helps collect, organize, and review registration packets
Helps take, place, and distribute t-shirt orders
Helps market PALS on social media
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Field Trip Coordinator
Coordinate and schedule (months in advance) for all field trips for both classes as recommended by the Director.
Give necessary information to all PALS families at general meetings and through email.
Post sign-up sheets
Be liaison between the field trip location and the Executive Board and Director. If not able to attend the field trip then the Class Representative will be the point of contact.
Cash handling and accounting to be turned in to the Treasurer.
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Historian (Junior)
Organizes the classroom photos on a monthly basis, keeping track of how many photos each PAL has through Google Photo
Maintains Shutterfly site.
Sets up and runs respective school photos at the beginning of the year
Takes and distributes photos from special events throughout the year
Takes class directory photos on the first day of school
Creates the Love Notes book.
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Historian (Senior)
Organizes the classroom photos on a monthly basis, keeping track of how many photos each PAL has through Google Photo.
Maintains Shutterfly templates for each senior pal.
Creates flash drives for the seniors at graduation
Creates Graduation Slideshow folders
Sets up and runs respective school photos at the beginning of the year
Takes and distributes photos from special events throughout the year
Takes class directory photos on the first day of school
Creates the Love Notes book.
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Library Coordinator
Responsible for the care and storage of all books (9 large Rubbermaid bins)
Monthly Scholastic book order: distributing catalogs and announcing due dates for orders.
Sending out reminder emails
Switching out themed books in the classroom monthly.
Coordinating and running a Book Fair in the spring.
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Parent Education Coordinator
Responsible for planning and scheduling an educational speaker at monthly meetings with the Director.
Schedule and contact general meeting helpers prior to meeting to coordinate what they can do or bring to the meeting.
Responsible for booking the library meeting room in advance.
Responsible for storage and care of large rubbermaid tub and collapsible wagon used to store/move general meeting supplies
Creates name plates for each family to display at General Meetings. Collects and stores name plates between meetings and sends home at the last meeting as a keepsake
Arrives early for general meetings to set up.
Greets and introduces the speaker at general meetings
COMMITTEES
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Dad’s Day Coordinator
Plan Dad’s Day with the help of your Special Committee.
Picks a theme
Plans decor, crafts, activities, photo op, and food based on theme
Creates invitation
Attend and oversee set-up, event, and clean-up
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Graduation Coordinator (Junior only)
Works closely with the Director in organizing the committee for PALS Senior graduation.
Picking a theme for Graduation
Ordering and purchasing diplomas, programs, caps, tassels, and gifts for each child
Creating programs, seating charts, and t-shirt pillows
Organizing, making, and purchasing decor for stage and reception room.
Booking sound technician
Organizing and purchasing refreshments for the reception
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Holiday Program Coordinator
Organizes the Holiday committee
Attendance at the fall Board meetings is suggested.
Picks a theme for the Holiday Program
Ordering and purchasing all gifts for students
Making or purchasing all decor for stage and reception
Creating programs, invitations, and seating charts
Booking sound technician and Santa
Organizing and purchasing refreshments for reception
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Spring Event Coordinator
· Organizes the Spring Event committee
· Plans food, games, activities, and entertainment
· Creates event working schedule
· Budgets for all supplies
· Creates flier
· Attend and oversee set-up, event, and clean-up
· Works closely with President
ASSISTANTS
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Arts & Crafts Assistants
Responsible for all Arts & Crafts preparation (cutting, making playdough, sorting, etc.)
Receives weekly projects to be completed and turned in at PALS by due date
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Fundraising Assistants
Helps Fundraising Coordinator organize fundraising events throughout the year
Responsible for collecting donations and sending thank you letters
Creating raffle baskets
Selling raffle tickets at events
Cash handling and accounting, to be turned in to coordinator